Tips For Planning a Safe & Fun Corporate Event in Lake Tahoe

As one of the premier corporate event venues and meeting spaces in Lake Tahoe, we’ve missed helping businesses plan exciting and successful events. Our team here at Lake Tahoe Resort Hotel is looking forward to inviting businesses and groups back to South Lake Tahoe! It may seem weird to start thinking and planning for large gatherings in the midst of these crazy times, but it never hurts to plan early and start looking toward the future.

We’ve already seen an uptick in event planners and corporations starting to plan for their 2021 meetings, fundraisers, team-building retreats, and more. That means that meeting venues and conference rooms are likely going to be booking quite a ways in advance. In fact, Lake Tahoe Resort Hotel often books 9+ months in advance for events, especially during the busy wedding season and throughout the holiday season — so the time to plan and book is now!

With that in mind, let’s start dreaming about your next corporate event here in Lake Tahoe — and how to keep it safe and fun for all attendees.

Opt for outdoor spaces

We don’t know exactly what things will look like months from now, but, based on the current state of things, it seems that outdoor spaces are going to be the preferred meeting spaces for a while. Outdoor patios and gardens allow for more fresh air and space for social-distancing, helping to minimize risk. Not to mention, after spending much more time cooped up in our homes the last few months, fresh air and the great outoors is a welcomed change of pace for many.

Thankfully there’s no better place to enjoy the outdoors and soak up the California sunshine safely than Lake Tahoe. Social distancing is just easier (and better) in the mountains.

Here at Lake Tahoe Resort Hotel, we have 10,000 square feet of flexible meeting space, including a lovely outdoor patio that’s perfect for team happy hours, group breakout sessions, dining, and more.

Of course, we’re also mere steps away from amazing year-round recreational activities here in Lake Tahoe that are perfect for socially-distanced team-building and after-hours fun. We call Lake Tahoe a year-round playground because there’s no shortage of breathtaking views and plenty of open space, no matter what season you visit. Who knows, a hiking trip around Eagle Falls or a fun golf outing at Lake Tahoe Golf Course could be just the ticket to sparking some fresh ideas, creativity, and productivity for your team!

Utilize A/V Capabilities

Many of us have gotten used to Zoom calls, virtual events, and working remotely, so making the transition back to in-person meetings and conferences will be a slow process. As we navigate the changing event landscape, technology will undoubtedly play an even more important role throughout 2021 and beyond.

As you balance meshing virtual and in-person events and increasing your digital presence to match attendees’ expectations, the right technology is key. You want good speaker systems, microphones, and projectors to allow attendees to hear keynote speakers — even when they’re more spread out than normal or in an outdoor setting. You may also need an extra fast internet connection and additional equipment for things like live streaming and chatbots that allow people to participate virtually, in case more people opt to attend remotely or you have to adjust capacity to meet social distancing requirements.

Whatever your audio/visual and technology needs, you’ll want to be sure the venue can handle the digital requirements and offer on-site support to help your event run smoothly. Here at Lake Tahoe Resort Hotel, we work with PSAV, a worldwide leader in hotel audiovisual and event technology support, to provide virtual and hybrid event capabilities.

Keep Safety Top of Mind

Of course, even after the COVID-19 risk is mitigated, safety needs to be top of mind with every aspect of your meeting, conference, or fundraiser moving forward. As we start planning for future corporate events and gatherings, work with your venue to make sure proper safety and sanitation guidelines are being followed.

While we’ve always taken sanitation very seriously here at Lake Tahoe Resort Hotel, we’ve learned a lot due to this pandemic and we’ve upped our game with even more rigorous cleanliness and safety standards. From plated meals to sanitation stations and masking guidelines, we’re also keeping a close eye on event planning best practices and health guidelines that we will continue to implement as we move forward.

So, if you’re ready to start planning your next safe and successful event here in South Lake Tahoe in 2021 and beyond, we’re here for you. Learn more about meetings at Lake Tahoe Resort Hotel or request a proposal to get started! Reserve your date now because 2021 dates are filling up fast!

‍